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Board of Selectmen Agenda for Meeting Tuesday August 11th 2015

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CALL TO ORDER
1. EXECUTIVE SESSION (ROOM 211)
i. ​EXECUTIVE SESSION MINUTES (ACTION)

The Board will consider approving executive session minutes:
6/23/15; 7/14/15; 7/29/15

ii. CONTRACT NEGOTIATIONS, LITIGATION AND REAL PROPERTY

1. To discuss strategies with respect to collective bargaining updates by the
Town Manager relative to Police, Fire and Dispatch, because an open meeting
may have detrimental effects on the bargaining positions of the Board;

2. To discuss strategy with respect to litigation with respect to
NSTAR/Eversource (DPU 15-02), because an open meeting may have a
detrimental effect on the litigation position of the board; and

3. To conduct strategy sessions in preparation for negotiations with nonunion
personnel relative to the Town Manager.
PLEDGE OF ALLEGIANCE

6:45 PM PUBLIC SESSION (Room 215)
2. PUBLIC FORUM
Residents are invited to share ideas, opinions or ask questions regarding town
government.

6:55 PM CONSENT AGENDA (ACTION)
3. i. MINUTES (ACTION)
The Board will consider accepting the following public session minutes:
July 29, 2015.

ii. PARADE PERMIT (ACTION)
The Board will consider approving the following parade permit:
Proponent: Michael C. Lisnow Respite Center, 18th Annual Michael’s 5K
Starting Point: Town Common

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Ending Point: Town Common
Date & time: Saturday, October 17, 2015.
Street Closings: None.
Supporting Exhibits: Application & Permitting Team Comments.

iii. GIFT (ACTION)
The Board will accept the following gifts to the Town:
1. A $50 donation in memory of Mrs. Irene Riley from Maureen Creasia and a
$75 donation from Susan Gould to the Hopkinton Ambulance Fund;
2. $5.00 anonymous gift to the Veterans Celebration Committee received in
memory of Ray Drawe; and
3. $72,500 in sponsorship gifts for the purposes of the Town’s 300th Anniversary
Celebration.
Supporting Exhibit: 300th Sponsorship Gift List.
iv. CENTRAL MASS. REGIONAL STORMWATER COALITION IMA (ACTION)
The Board will consider reauthorizing an inter-municipal agreement with the Town of
Spencer and 30 other communities to assist us with NPDES MS4 compliance. The cost
to the Town will be $4,000 to implement.
Supporting Exhibit: DPW Memo & Draft IMA.

v. RESIGNATION (ACTION)
The Board will accept the resignation of Marie Eldridge from the Permanent Building
Committee effective August 6, 2015.

vi. STREET NAMING CHANGE APPROVAL (ACTION)
The Board will consider a request from Crosswinds LLC to change the street
name of the Hayden Woods subdivision from Bucklin Lane to Davenport Lane.
Supporting Exhibits: Applicant Request & Permitting Team comments.

vii. ROCKWOOD MEADOWS CONSERVATION RESTRICTION (ACTION)
The Board will consider approving a Conservation Restriction of 25.87 acres off
of School Street to be granted to the Hopkinton Area Land Trust (HALT).
Supporting Exhibit: Draft Conservation Restriction & Staff Memo.

7:00 PM 9 CHURCH STREET GIFT OF LAND (ACTION)
4. The Board will consider accepting a gift of land for 9 Church Street for the Town’s
Library renovation and expansion project.
Supporting Exhibit: Draft Quitclaim Deed.
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7:05 PM PROCLAMATION (ACTION)
5. The Board will consider approving a proclamation for Eagle Scout Gregory Reimonn
from Troop 18 in Milford.

7:15 PM STAFF APPOINTMENTS (ACTION)
6. The Board will consider confirming the following Town Manager staff appointments:
1. Christina Boyan as the Town’s new Payroll Manager; and
2. Susan Stewart as the Volunteer Coordinator at Senior Center.
Supporting Exhibits: Christina Boyan Resume; Susan Stewart Resume.

7:30 PM 300th ANNIVERSARY “LIGHT UP THE NIGHT” & PARADE OVERVIEW (ACTION)
7. The Board will hear an overview of the “Light up the Night” and 300th Anniversary
Parade festivities on the weekend of September 12th and 13th.
Supporting Exhibits: 300th Anniversary Celebration website.

7:45 PM BOSTON ATHLETIC ASSOCIATION FIELD SIZE (ACTION)
8. Boston Athletic Association Executive Director, Thomas S. Grilk, will request the Board
approve a preliminary field size for the 2016 Boston Marathon.
Supporting Exhibit: BAA Correspondence.

8:00 PM TECH SANDBOX UPDATE (DISCUSSION)
9. The Board will hear a brief update on the accomplishments at one of Hopkinton’s
newest businesses, Techsandbox, and their upcoming endeavors.
Supporting Exhibit: Tech Sandbox Accomplishments.

8:15 PM POSTED PUBLIC HEARING: JOINT POLE HEARING (ACTION)
10. The Board will consider a joint petition from Verizon New England, Inc.
to place new poles at the following location on Hayden Rowe:
1. On the northeasterly sideline, relocate JO Pole No. T. 100/E.100 approximately
220 feet northwesterly from the Center line of Granite Street.
Supporting Exhibits: Abutter notification;
Verizon Order & Permitting Team Comments; Town Policy on Poles & Wires.

8:30 PM FIRE CHIEF HIRING PROCESS UPDATE (ACTION/DISCUSSION)
11. The Board will receive an update on the progress of the Fire Chief hiring process.

8:45 PM FISCAL YEAR 2015 PERFORMANCE EVALUATION REVIEWS (ACTION)
12. The Board will conduct performance evaluations for the Town Manager and Police
Chief. Supporting Exhibits: Town Manager FY15 Goals; Police Chief FY15 Goals.

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9:15 PM PRATT FARM MASTER PLAN (DISCUSSION/ACTION)
13. The Board will discuss a process to master plan the Pratt Farm parcel.

9:30 PM HAYDEN ROWE PARCELS MASTER PLAN (DISCUSSION/ACTION)
14. The Board will discuss a process to master plan the town-owned parcels on Hayden
Rowe.

9:45 PM COMMONWEALTH COMMUNITY COMPACT APPLICATION (ACTION)
15. The Board will consider authorizing the Chair of the Board and Town Manager to
submit an application on behalf of the Town.

9:55 PM ANNUAL COMMITTEE APPOINTMENTS (ACTION)
16. The Board will review the expiring terms of respective Board and Committee
members and will consider appointing individuals for various terms, as outlined in
the supporting exhibit below.
Supporting Exhibits (ACTION)​:
1. Annual Board & Committee Reappointments List (ACTION)​;
2. List of new Board & Committee Appointments (ACTION)​.
Other Supporting Exhibits:
3. List of outgoing volunteers;
4. Annual Town Manager Appointments List;
5. Annual Director of Municipal Inspections Appointments List.
10:10 PM LIAISON REPORTS
17. For Board liaison assignments, click here.
10:15 PM TOWN MANAGER’S REPORT
18. a. 2015 Marathon Invitationals Report
10:20 PM FUTURE BOARD AGENDA ITEMS
19.
10:25 PM ADJOURN
20.
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Upcoming Board Meetings
1. September 15th
2. September 22nd
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