21 December, 2017
The Town of Hopkinton seeks an Assistant Town Clerk for the Town Clerk’s Office
The Assistant Town Clerk serves as the acting Town Clerk in the Town Clerk’s absence and
performs administrative, technical and professional work providing various types of support to
the daily operations of the Town Clerk’s office requiring tact and discretion working in a flexible
and cooperate work environment and performs moderately complex administrative duties.
RESPONSIBILITIES
Provides management support to the Town Clerk in completion of tasks, including
coordinating reports, general correspondence, and the organization and preparation
necessary for meetings.
Responds to customer needs, answers telephones and assists customers with general
information inquiries.
Assists the Town Clerk in the recording and issuing of certified copies of birth, death and
marriage certificates and performs any vital records research requested in order to verify
information for genealogical studies.
Participates in the issuance of a variety of state and town licenses, permits and
certificates.
Collects and records related fees and processes a deposit of receipts to the Town
Treasurer on a timely basis.
Assists the Town Clerk with Board of Appeals filing decisions, plans, and variances for
appeal periods.
Shares the responsibility for the registration of new residents, the daily update of
resident listing information, assists in the updating of the Town street listings in
accordance with state guidelines.
Assists with elections including voter registration, voter status changes, and processing
of absentee ballot applications; updates voter history through the Central Voter
Registration System.
Distributes town literature including bylaws, maps, and various applications. Provides
information on local, county and state government to the public.
Assists in the receipt, recording and maintenance of public records, business certificates,
conflict of interest disclosures, minutes of board and committee meetings; historic
records.
Assists with Open Meeting Law procedures and requirements as established by the
Town as registered with the Attorney General and ensures all meetings are appropriately
posted.
Assumes duties of the Town Clerk in his/her absence.
Performs similar or related work as required, or as situation dictates.
QUALIFICATIONS
Associates Degree in business or a related field with three to five years office management
experience preferably in a municipal setting; or any equivalent combination of education and
experience.
Knowledge of: local, state, and federal laws, regulations and procedures relating to the duties
and responsibilities of the Town Clerk’s office
Ability to: communicate effectively orally and in writing with various audiences including public
officials and the general public; handle multiple tasks, determine priorities and meet deadlines;
maintain accurate and detailed records; maintain knowledge and skill in utilizing software
programs; recognize Department priorities and work cooperatively and collaboratively to
support their accomplishment.
